The incident recording platform purpose-built for the new DfE guidance on restrictive interventions. Record, approve, notify parents the same day, and prove it to Ofsted. Launching September 2026. Join now to lock in £99/year for life — it rises to £299 after launch.
The problem
Since 1 April 2026, every physical intervention and seclusion must be formally recorded, and parents must receive same-day written notification. Paper forms and spreadsheets were never designed for this.
An incident happens at 2pm. The record needs writing, a senior leader needs to review it, a parent notification needs drafting, approving, and sending. All before the end of the school day. With a spreadsheet, that chain breaks on step one.
The guidance requires your governing body to scrutinise incident data for disproportionality by SEND status, ethnicity, and gender. Producing that analysis from a spreadsheet takes hours you don't have, and the numbers are never quite right.
If Ofsted asks for your incident records tomorrow, can you prove who recorded what, when it was approved, when the parent was notified, and that no one has tampered with the record? With paper or Excel, the answer is no.
Why us
+RecordHQ is made by ProActive Approaches, one of the UK's leading providers of BILD Act certified behaviour support training for schools and children's services.
We didn't build a generic incident system and bolt on a schools module. We started with the December 2025 DfE guidance, the 2025 Regulations, and the exact workflows a school needs to comply, and built every screen around them.
That is why +RecordHQ is the only platform that connects incident records to staff training certification. We know which techniques your staff are trained in, because we trained them.
Our training is accredited against the Restraint Reduction Network Training Standards, recognised by Ofsted, DfE, DoH, and CQC.
Meeting the security standard required by most school procurement teams. ISO 27001 in progress.
Record incidents in the playground, PE hall, or on a school trip. No Wi-Fi needed. Records sync automatically when you're back online.
Multi-school dashboards, cross-trust benchmarking, and centralised oversight from day one. One contract, every school.
How it works
+RecordHQ turns a statutory obligation into a workflow your whole team can follow, on any device, in under five minutes.
A guided, mobile-first form walks staff through every mandatory field the DfE requires. Smart prompts help them write clear, factual accounts. Works offline. Takes under five minutes.
An instant notification alerts the designated senior leader. They review the record, approve it with one tap, and the system automatically generates a parent-facing notification with only the statutory minimum information.
The parent receives a secure link to a branded portal. They verify their identity, read the notification, and a read receipt is logged automatically. You have a timestamped, tamper-proof record of the entire chain.
Everything you need
Every feature maps directly to a requirement in the December 2025 guidance and the 2025 Regulations. Nothing extra. Nothing missing.
Capture every mandatory field the DfE requires, including seclusion-specific data. Progressive disclosure keeps the form fast. Guided prompts help staff write clear, factual, non-judgemental accounts.
The system generates parent-facing content from the approved record, filtering out internal-only information. A senior leader reviews the notification before it's sent via a secure portal with identity verification.
Rate ratios by SEND status, ethnicity, gender, and looked-after status. The dashboard governors are now required to scrutinise, generated automatically from your incident data. Statistical significance indicators included.
Know instantly whether every staff member involved in an incident holds current training certification. Expired or missing training is flagged automatically. No other platform connects incidents to training status.
Structured debrief workflows for both the pupil and the staff member, automatically scheduled after approval. Action tracking ensures nothing falls through the cracks. This is how restraint reduction actually happens.
Auto-generated termly governor reports with anonymised data, disproportionality analysis, and training coverage. One-click Ofsted-ready export with everything an inspector will ask for under the new Inclusion judgement.
What's at stake
The DfE guidance is not a set of suggestions. It is backed by Section 93A of the Education and Inspections Act 2006. The ICO has already taken enforcement action over mishandled incident data. Ofsted's new Inclusion judgement specifically scrutinises how schools record and respond to restrictive interventions.
The transformation
Every record, every approval, every parent notification, every debrief is timestamped and stored in an immutable audit trail. When Ofsted asks, you show them the screen.
No more chasing paper forms, manually drafting parent letters, or building spreadsheet reports for governors. The platform handles the workflow. You handle the children.
Structured debriefs identify what triggers incidents. Pattern analytics reveal when and where they cluster. Action tracking ensures the changes happen. This is the restraint reduction loop in practice.
How we compare
| Capability | +RecordHQ | CPOMS | Sleuth |
|---|---|---|---|
| Purpose-built physical intervention recording | ✓ Core function | Generic categories | ✓ |
| Dedicated seclusion recording | ✓ With statutory fields | ✗ | Unknown |
| Automated same-day parent notification | ✓ With secure portal | ✗ | ✗ |
| Disproportionality analytics | ✓ SEND, ethnicity, gender | ✗ | ✗ |
| Training certification tracking | ✓ Unique capability | ✗ | ✗ |
| Post-incident debrief workflow | ✓ Pupil + staff | ✗ | ✗ |
| Governor dashboard (anonymised) | ✓ Live + termly report | Limited | Unknown |
| Offline / mobile recording | ✓ PWA | ✓ | Unknown |
| MIS integration (Arbor, SIMS, Bromcom) | ✓ Via Wonde | ✓ | Unknown |
| Price | £99/year (launch) · £299 after | £530–£1,500+/year | Not published |
Switching made simple
We know the biggest reason schools stick with systems they've outgrown isn't loyalty. It's dread. Years of records, established workflows, staff who've only just got used to the last system. We've built the migration process to remove every excuse not to switch.
Export your spreadsheet as a CSV and upload it directly into +RecordHQ. Historical records are imported, mapped to the right fields, and available in pupil chronologies from day one. No re-typing. No lost data. Paper records can be scanned and attached as supporting documents.
Both platforms support data export. Our onboarding team will walk you through exporting your records and importing them into +RecordHQ. Your safeguarding chronologies, incident history, and audit trails come with you. We've done this before and we'll do the heavy lifting.
+RecordHQ integrates with Arbor, SIMS, and Bromcom via Wonde. Pupil names, year groups, SEN status, ethnicity, and parent contact details are pulled in automatically. No manual data entry. No duplicate records. Your school roll is ready the moment you connect.
Every school that joins at launch gets a dedicated onboarding session with our team. We'll help you export from your current system, import your historical data, connect your MIS, configure your roles and permissions, and get your first record created. If you're not live within a day, that's on us.
+RecordHQ launches in September 2026 for the new academic year. Schools that join the waiting list before launch are grandfathered in at £99/year forever — even when the standard price moves to £299. You also get early access, free onboarding support, and a direct line to shape the features that matter most to your school.
£99/year at launch, £299/year after. No per-pupil fees. No setup costs. No contract lock-in. We'll email you when early access opens.